PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. Extenuating Circumstances and Extensions - Brown University Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. %%EOF Third-year student, Iris, recently received an emergency grant, hear what the process was like . Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. Then youll know where you are and how best to proceed with the assignments involved. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Self-Certified claims must be submitted before the assessment deadline/ date. . Extenuating Circumstances | Students Union UCL Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be The source should always be stated below the table/figure. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT how to apply for extenuating circumstances ucl In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Compiling the relevant documents and information can help speed your application along. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream This would bring us to equal standing with UCL clubs and societies. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. All coursework should be submitted by 12.00 noon on the stated deadline. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Need support during your admission journey? You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. On the application form you will be asked to state your deadline this should be the most recent deadline. See the assessment regulations. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. /Tx BMC exams) to the next assessment period. After youve applied, youll need to wait for the decision. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. /Tx BMC Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. From a casual class to captaining a competitive club, live an active lifestyle with us. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Yes, as long as they fall within the same 14-day period. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. HA You will receive a written response as soon as possible. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Your claim will be considered by your department. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. includes details of all the different support that is available to you. If you're struggling with situations beyond your control, extenuating circumstances could help. Volunteering Awards Ceremony 2021: Your Definitive Guide! Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. What are extenuating circumstances for financial aid? You can find the Extenuating Circumstances form here. Well keep you active in a way that works for you. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Our events are designed to help you meet people, try new things and have fun. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. HA University is a big, exciting place. EMC Appeals should be submitted within 10 working days of receiving your outcome. We may be able to support you better through, Submit your EC application as soon as possible. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . This step-by-step guide will clarify how to do that. This year, students will be allowed to self-certify (apply without formal proof) for an EC . Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. /Tx BMC All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. References in the text should be in the author/date (Harvard) format. All Extenuating Circumstances claims must now be submitted on Portico. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. Step 2: gather the relevant evidence for your application. 0 Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. However, you have the right to appeal your results via theAcademic Appeals Procedure. Theywontusually accept things such as viruses, disk corruption, printer problems etc. hbbd```b``K@$Xa7X)"+! Source: Glenn Cartsens Peters/Unsplash. You should receive a response withinone week of submitting the request for review. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Work will not be accepted by email. However, you will need to explain why you didnt submit your EC on time. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. Together,wecanmake the world around usbetter, on campus and beyond. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Source: Shutterstock This could be: More about endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream Where a student has a SoRA, extensions will be granted from the adjusted deadline. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. This will come into effect for 2024 applications (i.e. This is synonymous with "mitigating," or "exceptional" circumstances. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Raise an Extenuating Circumstances claim via the Student Enquiry Centre This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). We may be able to support you better through the wider Student Support Framework. butler county election office phone number / . However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. You will also be notified of the outcome of your claim via Portico. After that, it is your work, and we normally see it only in our capacity as examiners. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. You can only request deferrals 2 weeks in advance of the event. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream . Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You can still submit an EC as long as its before your formal results are published at the exam board. If the request is accepted, the student may be granted an extension. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Note that you can only self-certify if you submit your claim before the assignment deadline. Extenuating circumstances - The University of Nottingham We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). If you can find evidence, its a good idea to apply for conventional ECs. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. These include: If you think you fall into the first bracket of situations, you should escalate your application. To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. 535 0 obj <>stream We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. Source: Kyle Loftus/Unslash. London, E16 2RD There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. All discussions will be treated confidentially. Make sure you submit your application in plenty of time to reduce added stress. Further information about the support available to you can be found on our Help and Advice pages. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (.